When it comes to building maintenance, having a contract agreement in place can be incredibly beneficial for both the property owner and the maintenance provider. A contract agreement helps to establish clear expectations and responsibilities for both parties, which can prevent misunderstandings and disputes down the line. In this article, we’ll take a closer look at what should be included in a building maintenance contract agreement and provide a sample agreement template for your reference.

What should be included in a building maintenance contract agreement?

1. Services provided: The contract should clearly outline the services that will be provided by the maintenance provider. These could include regular maintenance tasks like cleaning, landscaping, and repairs, as well as emergency services like snow removal and plumbing repairs.

2. Schedule of services: The contract should establish a schedule for when maintenance services will be provided. This will help ensure that the property is consistently maintained and that any issues are addressed promptly.

3. Payment terms: The contract should outline the payment terms, including how much the maintenance provider will be paid, how often payments will be made, and what happens in the event of late payments.

4. Equipment and materials: The contract should specify who is responsible for providing equipment and materials needed for maintenance services. For example, if the provider is responsible for lawn maintenance, they may need to supply their own lawnmower and other tools.

5. Termination clause: The contract should include a termination clause that outlines the circumstances under which the contract can be terminated by either party and any penalties or fees that may apply.

6. Liability and insurance: The contract should specify who is responsible for liability and insurance coverage in the event of property damage or personal injury during maintenance services.

Building Maintenance Contract Agreement Template

Here is a sample contract agreement template that can be customized to fit the needs of your specific property and maintenance provider:

[Property Name and Address]


This agreement is made between [Property Owner Name] (“Owner”) and [Maintenance Provider Name] (“Provider”) for the provision of building maintenance services at the above property.

Services Provided:

The Provider will provide the following maintenance services:

– Regular cleaning of common areas

– Landscaping and lawn maintenance

– Minor repairs and maintenance

– Snow removal during winter months

Schedule of Services:

Maintenance services will be provided on a weekly basis, with emergency services available as needed.

Payment Terms:

The Provider will be paid [insert amount] per month, payable on the [insert day of the month]. Late payments will incur a [insert fee or penalty].

Equipment and Materials:

The Provider will supply all necessary equipment and materials needed to perform maintenance services.

Termination Clause:

Either party may terminate this agreement upon [insert notice period]. Termination fees or penalties may apply.

Liability and Insurance:

The Provider will carry liability and insurance coverage for all maintenance services provided.

By signing below, both parties agree to the terms outlined in this agreement.

[Property Owner Name]

[Provider Name]

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